Office Manager

Office Manager
The Learning Experience – Schertz

The Office Manager plays an important role in keeping the center organized, welcoming, and running smoothly each day. This position supports the Program Coordinator and Center Director with daily operations, family communication, enrollment support, and ensuring the center maintains high standards of cleanliness, safety, and organization.

The right person for this role is professional, dependable, and able to manage both administrative responsibilities and day-to-day operational needs while working closely with staff and families.

Role Responsibilities

• Support the Program Coordinator and Center Director with daily operations of the center
 • Maintain and organize all child files, ensuring records are accurate, complete, and kept confidential
 • Conduct daily walkthroughs of classrooms to ensure cleanliness, organization, and compliance with center standards
 • Inspect classrooms to ensure bleach bottles are properly labeled and sanitation procedures are being followed
 • Check bathrooms throughout the day to ensure they are clean, stocked with supplies, and maintained properly
 • Monitor classroom and restroom supplies and notify leadership when items need to be reordered
 • Help ensure the center remains clean, safe, and well organized throughout the day
 • Hold teachers accountable for maintaining clean and orderly classroom environments
 • Assist with family tours and support the enrollment process for prospective families
 • Support CACFP administration and ensure required documentation and procedures are followed
 • Provide classroom support and teacher breaks when needed to help maintain ratios
 • Greet and communicate with families, staff, and children in a professional and welcoming manner
 • Assist with scheduling support and monitor staff clock-in and clock-out practices
 • Order supplies, manage inventory, and coordinate vendor or maintenance follow-ups when needed
 • Maintain the lead tracking system and assist with enrollment follow-ups after tours
 • Support family communication including newsletters, center updates, and announcements
 • Assist with organizing staff meetings, parent engagement activities, and center events

Qualifications

• Must be bilingual (English and Spanish)
 • Minimum 2–3 years of experience working in a childcare center
 • Administrative or office management experience required
 • Minimum of a two-year college degree preferred, or willingness to obtain a CDA within 6–12 months of hire
 • 2–4 years of customer service experience in a professional environment
 • Strong organizational and communication skills
 • Professional demeanor with the ability to work with families, staff, and leadership
 • Ability to multitask and support both administrative and classroom needs in a fast-paced childcare setting

This role is ideal for someone who is organized, dependable, and enjoys supporting both the operational and family-facing side of a childcare center.